Continuing Education & Resources for Mental Health Professionals

Virginia Legal Information

Licensing Board Regulations

Links to Regulations + Record Retention & CE Requirements

Virginia Board of Counseling
http://www.dhp.virginia.gov/counseling/counseling_laws_regs.htm
[ 18 VAC 115-20-10 et seq. — Revised August 24, 2016]

Continuing Education (CE) Requirement:
Licensed counselors must complete a minimum of 20 hours of continuing competency for each annual licensure renewal. A minimum of two (2) of these hours shall be in courses that emphasize the ethics, standards of practice or laws governing behavioral science professions in Virginia.  Renewal deadline is June 30 of each year.[ 18VAC115-20-100 and 18VAC115-20-105, A ]

Record Retention Requirement:
Client records must be maintained for a minimum of five years or as otherwise required by law from the date of termination of the counseling relationship with the following exceptions:
a. At minimum, records of a minor child shall be maintained for five years after attaining the age of majority (18) or ten years following termination, which ever comes later;
b. Records that are required by contractual obligation or federal law to be maintained for a longer period of time; or
c. Records that have transferred to another mental health service provider or given to the client or his legally authorized representative. [ 18VAC115-20-130, C 5]

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Virginia Board of Psychology
http://www.dhp.virginia.gov/psychology/psychology_laws_regs.htm
[ 18 VAC 125-20-10 et seq. Revised effective January 27, 2016]

Continuing Education (CE) Requirement:
Licensed psychologists shall be required to have completed a minimum of 14 hours of board-approved continuing education courses each year for annual licensure renewal. A minimum of 1.5 of these hours shall be in courses that emphasize the ethics, standards of practice or laws governing the profession of psychology, including the standards of practice set out in 18VAC125-20-150. A licensee who completes continuing education hours in excess of the 14 hours may carry up to seven hours of continuing education credit forward to meet the requirements for the next annual renewal cycle.  [18VAC125-20-120 & 121, A ]

Record Retention Requirement:
Keep pertinent, confidential records for at least five years after termination of services to any consumer. [18VAC125-20-150, 13 ]

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Virginia Board of Social Work
http://www.dhp.virginia.gov/social/social_laws_regs.htm
[ 18 VAC 140-20-10 et seq. — Revised August 12, 2016 ]
New Practice Standard “E”:  Upon learning of evidence that indicates a reasonable probability that another mental health provider is or may be guilty of a violation of standards of conduct as defined in statute or regulation, persons licensed by the board shall advise their clients of their right to report such misconduct to the Department of Health Professions in accordance with § 54.1-2400.4 of the Code of Virginia.

Continuing Education (CE) Requirement:
For each biennial license renewal, Licensed Clinical Social Workers (LCSWs) shall be required to have completed a minimum of 30 contact hours of continuing education,  and licensed social workers shall be required to have completed a minimum of 15 contact hours of continuing education. Courses or activities shall be directly related to the practice of social work or another behavioral health field. A minimum of two (2) of those hours must pertain to ethics or the standards of practice for the behavioral health professions or to laws governing the practice of social work in Virginia. Renewal deadline is June 30 of each odd-numbered year. [ 18VAC140-20-105, A ]

Record Retention Requirement:
Maintain client records for a minimum of six years or as otherwise required by law from the date of termination of the therapeutic relationship with the following exceptions:
a. At minimum, records of a minor child shall be maintained for six years after attaining the age of majority or 10 years following termination, whichever comes later;
b. Records that are required by contractual obligation or federal law to be maintained for a longer period of time;
c. Records that have been transferred to another mental health professional or have been given to the client or his legally authorized representative. [ 18VAC140-20-150, C 5 ]

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